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Floating Holiday hours to expire Dec. 31, 2019

Floating Holiday hours to expire Dec. 31, 2019

On July 3, 2019, a 7.5-hour floating holiday (pro-rated by FTE) was announced for all leave-eligible employees (pro-rated by FTE).The holiday was granted to eligible employees through the MyTime leave system, effective on July 5, 2019. These hours will expire on December 31, 2019.

On January 1, 2020, any employee who has not used all available floating holiday hours on or before December 31, 2019 through the MyTime Leave System will forfeit those hours. The hours will be removed from the employee’s available floating holiday balance in the system.

There are situations in which an employee will use as much of his/her floating holiday hours as possible, but still will have a remaining balance that is .24 hours or less. This would apply to an employee who earned a pro-rated amount of floating holiday hours that were not an even quarter hour.

For example, an employee with an FTE of .75 would have earned 5.625 hours for the floating holiday (7.5 x .75 FTE). The MyTime leave system will only accept quarter-hour increments of leave, so some employees may have amounts remaining that cannot be requested. In this example, the employee would have .125 hours remaining.

Employees in this situation will have their remaining floating holiday hours (.24 hours or less) transferred into their annual leave balance in the MyTime leave system effective January 1, 2020. Only amounts that are .24 hours or less will be transferred into annual leave, any amounts over .24 hours will be forfeited.

It is important that requests and approvals for use of floating holiday hours be completely processed in MyTime prior to December 30, 2019. Requests that are not submitted and approved by this deadline will be considered void and all remaining hours will be forfeited by the employee.

Please direct any questions to the Benefits Administration team at 304-293-5700x4 or Leave@mail.wvu.edu.