On Dec. 16, 2020, a 7.5 hour floating holiday (pro-rated by FTE) was announced for all WVU and WVURC leave-eligible employees (pro-rated by FTE). The holiday was granted to eligible employees through the Applaud system, effective on Thursday, Dec. 24, 2020.
Effective July 1, 2021, any WVU employee who has not used all available floating holiday hours through Applaud will forfeit those hours. The hours will be removed from the employee’s available floating holiday balance in the system.
There are situations in which an employee will use as much of his/her floating holiday hours as possible, but still will have a remaining balance that is .24 hours or less. This would apply to an employee who earned a pro-rated amount of floating holiday hours that were not an even quarter hour.
For example, an employee with an FTE of .75 would have earned 5.625 hours for the floating holiday (7.5 x .75 FTE). Applaud will only accept quarter-hour increments of leave, so some employees may have amounts remaining that cannot be requested. In this example, the employee would have .125 hours remaining.
Employees in this situation will have their remaining floating holiday hours (.24 hours or less) transferred into their annual leave balance in Applaud effective July 1, 2021. Only amounts that are .24 hours or less will be transferred into annual leave, any amounts over .24 hours will be forfeited.
It is important that requests and approvals for use of floating holiday hours be completely processed in Applaud prior to June 30, 2021. Requests that are not submitted and approved by this deadline will be considered void and all remaining hours will be forfeited by the employee.
WVU employees may contact Benefits Strategy at CentralBA@mail.wvu.edu with questions.
WVURC employees may contact RC Benefits Strategy at firstname.lastname@example.org with questions.