Filing a Grievance
Grievance Procedure and Process
All West Virginia University employees hired for permanent employment for a full- or part-time position, including probationary employees, can file a grievance to seek a resolution to a workplace dispute. All grievances are processed under rules outlined in WV Code §6C-2.
A grievance must be filed with the WVU President’s Office within 15 working days following the occurrence of the event upon which the grievance is based or within 15 days of the date when the employee learned of the event or within 15 days of the most recent occurrence of a continuing practice giving rise to a grievance. “Working days” excludes Saturday, Sunday, official holidays and any day in which the workplace is legally closed under the authority of the WVU President or his designee due to weather or other cause.
Specific allegations for the grievance and the relief requested by the employee must be stated on the grievance form. However, the grievance procedure cannot address any issues over which WVU as the employer lacks statutory authority to act, including retirement programs and pensions or public employees insurance.
Three Levels of the Grievance Process
- Level One - Employee files the grievance at this level generally and requests either an informal conference or a formal hearing be conducted by WVU’s Chief Grievance Administrator, who acts on behalf of WVU’s President. Unless the parties agree otherwise, if an employee requests a hearing, it must be scheduled within 15 days of receipt of the grievance. As appropriate, a decision will be given at this level.
- Level Two - If an employee is unsatisfied with the Level One decision, he/she may file an appeal within 10 days to the WV Public Employees Grievance Board. At this level, a mediation may be requested and will be scheduled within 20 days of the request. The mediation is conducted by an administrative law judge at no cost to the parties. A report of the mediation shall be issued within 15 days of the mediation.
Level Three - If the mediation at Level Two was unsuccessful, the employee may file a written appeal with the employer and the WV Public Employees Grievance Board within 10 days of the receipt of the mediation report and request a Level Three hearing on the grievance. This hearing will be held before an administrative law judge.
More information about this process, including grievance forms, can be found on the West Virginia Public Employees Grievance Board site or the WVU Grievance Procedure website.
A copy of any grievance forms should be sent to both addresses listed below:
WVU President's Office
P.O. Box 6201
Morgantown, WV 26506-6201
State Grievance Board
1596 Kanawha Boulevard East
Charleston, WV 25311
Any questions should be directed to the WVU Employee Relations at 304.293.5700 ext. 5 or EmployeeRelations@mail.wvu.edu.