Records Management

Access to Central Personnel Files 
Personnel files may be examined in the offices of the Division of Human Resources during normal work hours (8:15 a.m. to 4:30 p.m.). A record will be maintained of all individuals and agencies requesting information from personnel files.

Appointment Requests 
Current employees who wish to examine his/her official personnel file may do so by notifying the Records Unit of the Division of Human Resources at least 24-hours in advance. Requests may be made by telephoning 304.293.HIRE (4473), or by filing a written appointment request. A photo ID is required in order to access one’s file. Photocopies of specific documents may also be made.

An employee may allow another individual to examine his/her central personnel file if both parties sign a statement in the presence of a Records Unit employee granting such a review. If the employee is physically unable to view the file in the Human Resources office, authorization for another individual to review the file may be granted by means of a notarized letter.

An HR staff member will be present at the time of file review.