On Dec. 22, 2022, Gov. Jim Justice Gov. Justice issued a proclamation declaring Friday, Dec. 23, 2022 as a full-day state holiday for public employees. Since WVU already observed Dec. 23 as a holiday, the University issued a 3.75-hour floating holiday.

Effective July 1, 2023, any employee who has not used all available floating holiday hours through Applaud will forfeit those hours. The hours will be removed from the employee’s available floating holiday balance in Applaud.

There are situations in which an employee will use as much of his/her floating holiday hours as possible, but still will have a remaining balance that is .24 hours or less. This would apply to an employee who earned a pro-rated amount of floating holiday hours that were not an even quarter hour.

For example, an employee with an FTE of .75 would have earned 5.625 hours for the floating holiday (7.5 x .75 FTE). Applaud will only accept quarter-hour increments of leave, so some employees may have amounts remaining that cannot be requested. In this example, the employee would have .125 hours remaining.

Employees in this situation will have their remaining floating holiday hours (.24 hours or less) transferred into their annual leave balance in Applaud effective July 1, 2023. Only amounts that are .24 hours or less will be transferred into annual leave, any amounts over .24 hours will be forfeited.

It is important that requests and approvals for use of floating holiday hours be completely processed in Applaud prior to June 30, 2023. Requests that are not submitted and approved by this deadline will be considered void, and all remaining hours will be forfeited by the employee.

Questions? Contact SharedServices@mail.wvu.edu or 304-293-6006 with any questions.