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Classification & Compensation

CLASSIFICATION & COMPENSATION

The Classification and Compensation Administration unit is responsible for the administration of compensation programs for all non-faculty employees at West Virginia University and all regional campuses. Key responsibilities include: 

  • Maintain a uniform system of classification at WVU main and regional campuses. 
  • Develop and maintain a competitive salary structure for classified and non-classified positions. 
  • Respond to inquiries and advise on applicable pay policies, laws, and regulations that impact compensation. 
  • Identify appropriate category for new positions. 
  • Ensure new positions and organization changes are set up in Oracle (MAP). 
  • Monitor pay action requests for compliance with established pay programs and applicable laws. 
  • Provide consultation to clients on proactive pay strategies and problem solving. 

For more information, please review WVU BOG Talent and Culture Rule 3.3 – Classification and Compensation or visit the Classification & Compensation web page. You may also contact Classification & Compensation Administration directly at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu. 

INTERIM PROMOTIONS/TEMPORARY UPGRADES

If significant changes in the duties and responsibilities of your position occur on a temporary basis, an interim promotion or temporary upgrade may be requested by your supervisor. Such a temporary reassignment shall normally be for no less than four (4) consecutive weeks and no more than twelve (12) consecutive months. The specific forms used to process interim assignments can be found on the Classification & Compensation Forms web page. 

If you have questions or concerns regarding interim assignments/temporary upgrades, please contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu.

SECONDARY ASSIGNMENTS

Compensation for employees hired by other University appointing authorities on a temporary or casual basis will be handled as outlined in the Guidelines for Handling and Processing Compensation for Secondary Assignments. If you have questions or concerns regarding secondary assignments, please contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu. 

ANNUAL INCREMENT (LONGEVITY PAY)

Annual increment (also referred to as longevity pay) is an annual salary supplement based on cumulative years of service as an eligible employee with the State of West Virginia. Generally, if you have three (3) or more years of eligible total service you will qualify for an annual increment payment of $60.00 for each total year of eligible service. The payment occurs annually during the month of July. Complete details regarding eligibility and the method for calculating annual increment years of service can be found in WVU BOG Talent and Culture Rule 3.7 – Annual Increment or you may also contact Benefits Administration at (304) 293-5700 ext. 4 or at Benefits@mail.wvu.edu. 

OVERTIME

Classified employees are either in exempt or non-exempt positions as determined by the Fair Labor Standards Act (FLSA) criteria. 

Exempt Employees do not receive overtime compensation. 

Non-Exempt Employees are entitled to overtime compensation at the rate of one and one-half (1. ) times the actual hourly rate for all actual hours worked in excess of forty (40) during one work week. 

Overtime hours are scheduled at the discretion of your supervisor, using operational need and seniority as the criteria for selection. You must have your supervisor’s permission PRIOR to working overtime. 

For more information, please visit the University’s FLSA informational web page, or contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu.

COMPENSATORY TIME-OFF (CTO)

In accordance with the Fair Labor Standards Act, West Virginia University (WVU) may grant non-exempt employees compensatory time off (CTO) in lieu of compensation for certain hours worked with prior supervisory approval. Supervisors are not required to offer CTO in lieu of monetary compensation; nor may a supervisor force an employee to take CTO in lieu of monetary compensation. Compensatory time may be earned only when the employee has worked 40 or more hours in the established workweek. All hours from 0+ to 40 are to be paid at the employee’s hourly rate, with no option for time off in lieu of monetary compensation. Only those employees in fulltime regular and part-time regular positions are eligible for CTO. 

For more information, please visit the Compensatory Time-Off (CTO) web page or contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu. 

EMERGENCY CALL-IN

All regular, non-exempt employees who respond to a request for emergency call-in shall be guaranteed a minimum of two and one-half (2.5) hours of compensation, at the applicable rate of pay, for each occasion in which the employee responds in an emergency call-in situation, at the request of management. 

For more details, please review WVU BOG Talent and Culture Rule 3.3 – Classification and Compensation. If you have questions, please contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu. 

HOLIDAY COMPENSATION

If you are required by your supervisor to work on a University holiday, you may be eligible for premium compensation or substitute time off, depending on certain criteria such as your FLSA exemption status. For specific information, please review Guidelines for Handling and Processing Compensation for Working on a Holiday. 

You may also contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu.

INCLEMENT WEATHER/EMERGENCY CLOSURE COMPENSATION

If you are required by your supervisor to work during an inclement weather or emergency closure, you may be eligible for premium compensation or substitute time off, depending on certain criteria such as your FLSA exemption status. For specific information, please review the Pay Practices for Inclement Weather/Emergency Closure. 

You may also contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu.