Payroll & Employee Processing

PAYROLL & EMPLOYEE PROCESSING SERVICES

Payroll & Employee Processing Services is a unit under the Division of Finance. You can find detailed information regarding all of their services at the Payroll & Employee Processing web page, or you may contact them directly as follows: 

Payroll and Employee Processing Services 
One Waterfront Place
3rd Floor
P.O. Box 6005
Morgantown, WV 26506
Payroll: (304) 293-3379, ext. 1; Payroll@mail.wvu.edu
EPS: (304) 293-3379, ext. 2; eps@mail.wvu.edu 

I-9 FORM 

Federal regulations require that all U.S. employers complete and retain a Federal I-9 Form for each individual hired, including citizens and non-citizens of the United States, prior to beginning employment. The employee must complete a Federal I-9 Form through WVU Employee Processing Services (EPS) prior to or on the first day of employment. Failure to comply with this policy could result in fines, penalties, or other disciplinary actions against the hiring department and/or its supervisor or hiring official. 

West Virginia University is an E-verify employer. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. (For more information, please visit www.uscis.gov.) 

PAY CHECKS 

WVU pays employees on a bi-weekly basis. Employees will be paid every other Friday. Paydays falling on a WV State holiday that coincides with a recognized banking holiday will be paid the prior business day. Also, all employees are paid in arrears ( e.g. one (1) pay cycle behind the actual work period.)

DIRECT DEPOSIT 

As a service to employees, WVU requires direct deposit into your checking or savings account. You can change your direct deposit information as often as you desire to do so, but you should not close out any existing bank accounts until the first transaction has occurred showing the change. Visit the Payroll and Employee Processing Services Forms web page to access the direct deposit form. 

APPLAUD 

Applaud is the University’s time management system. It uses both web-based time clocks and traditional card-swipe time clocks. Applaud can be accessed on the internet by using your WVU credentials to log in to portal.wvu.edu. There are three (3) separate parts to the Applaud system: 

1. Web-Based Clocks & Card-Swipe Clocks (Non-Exempts) 
   
2. Timecards (Non-Exempts) 
   
3. Leave Requests (Exempts & Non-Exempts) 
   

These three (3) parts work together in order to ensure that you are paid correctly and that your leave benefits, if applicable, are easy to view and use. If you have questions or concerns regarding Applaud, please speak to your supervisor or your Expert Business Office. 

EMPLOYMENT VERIFICATIONS 

Employment verifications are handled by the Payroll unit. Responses to verifications are restricted to the release of your name, employment dates, and job titles. Additional information, including salary data may be released with your written authorization or a valid court order. For more information please contact the Payroll unit at (304) 293-3379 ext. 1 or at Payroll@mail.wvu.edu.