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Employment

TRANSFER AND PROMOTION OPPORTUNITIES 

If you are interested in applying for a transfer or a promotion opportunity, please review the information on the Talent Strategy web page or contact Talent Strategy at (304) 239-5700 ext. 1 or at employment@mail.wvu.edu. 

To view current job postings please visit the WVU Jobs website. 

If you are currently serving an initial or extended probationary period, you will need written authorization from your supervisor before you will be permitted to apply for transfer or promotional opportunities within the University. 

When accepting a transfer/promotion at WVU, you will be expected to provide your current supervisor with a minimum two (2) weeks notice. A shorter notice may be provided if authorized by your current supervisor. 

EMPLOYMENT OF RELATIVES 

You should be aware that a supervisory employee may neither initiate nor participate in institutional decisions involving a direct benefit to an immediate family member. Such decisions include, but are not limited to: hiring, retention, transfer, promotion, appointment to an interim or acting position, salary, and leave requests. 

For more information, including the definition of “family member,” please review WVU-HRAP 1.2 – Employment of Relatives. If you have any questions or concerns, please contact Talent Strategy at (304) 293-5700 ext. 1 or at employment@mail.wvu.edu. 

ORIENTATION 

During the first days of your employment the orientation process will begin. Your supervisor should provide you with an introduction to rules, policies, procedures, programs, performance standards, and conduct expectations. In addition, keep in mind that your supervisor is your best source for specific information, and that you should go to him/her if you have any questions, problems or concerns. 

For more information, please review the New Employees web page or contact Talent and Culture at (304) 293-5700.

PROBATIONARY PERIOD 

Each classified employee hired by the University shall serve an initial probationary period of six (6) months. At the end of the probationary period, the classified employee’s supervisor shall provide a written evaluation to the classified employee based on the performance standards or goals established by the supervisor for the position. The supervisor shall meet with the Classified Employee and explain the contents of the evaluation and whether the Classified Employee is being offered regular employment. 

Your probationary period may be extended to a maximum of twelve (12) months at the discretion of your supervisor, working with Employee Relations. 

During the initial or extended probationary period, you will need written authorization from your supervisor before you will be permitted to apply for transfer or promotional opportunities within the University. 

A classified employee may be separated from employment during the initial or extended probationary period if he/she fails to meet established position expectations, as outlined in University policy. 

For additional information regarding the probationary period please review WVU-HRAP 4.2 – Probationary Period or contact Employee 

Relations at (304) 293-5700 ext. 5 or EmployeeRelations@mail.wvu.edu. 

UNIVERSITY BUSINESS HOURS 

The official business hours of the WVU Morgantown Campus are 8:15 AM to 4:45 PM, Monday through Friday, unless otherwise noted. The business hours relate to the time period when University administrative offices are open to meet daily operational needs. 

However, WVU operates on a 24/7 schedule to meet the needs of our students and other customers. Therefore, your supervisor will establish your standard work schedule based on the duties and responsibilities of your position, and the operational needs of the University. For more information on the methods used to establish work schedules, please see WVU BOG Talent and Culture Rule 3.1 – Administration and Employment Practices. 

Please note that divisional campuses and other off-campus location may have slightly different business hours than the WVU Morgantown Campus.

STANDARD WORKWEEK & WORK HOURS 

The standard workweek is a regularly recurring period of one hundred sixty-eight (168) hours in the form of seven (7) consecutive twenty-four (24) hour periods. It beings at 12:01 AM on Sunday and ends at 12:00 AM (midnight) the following Saturday. 

The standard number of work hours for a 1.0 FTE, classified employee is 37.50 hours per standard workweek. The standard number of work hours will be prorated for less than 1.0 FTE positions. 

FLEXIBLE WORK ARRANGEMENTS 

Providing flexible work arrangements can improve customer service by either extending the length of business hours or by matching business hours to the needs of customers. In addition, providing the opportunity to have such flexibility can improve employee morale and provide an important non-monetary benefit to employees. 

Your supervisor and your respective dean/director may permit a flexible work arrangement, depending upon operational needs. For more information, please visit the Flexible Work Arrangement Information web page or contact Employee Relations at (304) 293-5700 ext. 5 or at EmployeeRelations@mail.wvu.edu.

MEAL BREAKS & REST PERIODS 

During the course of a workday of six (6) or more hours, your supervisor is required to allow you to take at least a twenty (20) minute meal break. This provision shall be required in all situations where you are not afforded necessary breaks and/or permitted to eat lunch while working. 

If you are a non-exempt employee you may be granted a rest period not to exceed ten (10) minutes during each half-shift of work. Rest periods are granted at the discretion of your supervisor. You may be required to work through your rest period, due to operational needs. Since a rest period is compensable time, you will not receive additional compensation if you are required to work through your rest period. 

If you have questions regarding meal breaks or rest periods, please contact Classification & Compensation Administration at (304) 293-5700 ext. 6 or at classcomp-hr@mail.wvu.edu.

TRANSPORTATION & PARKING 

For information regarding employee transportation and parking please visit the WVU Transportation & Parking web page. This web page will provide you with information regarding employee parking, alternative transportation options, and other WVU transportation services. You may also contact the Department of Transportation & Parking at (304) 293-5502 or at transportation@mail.wvu.edu. 

MOUNTAINEER CARD SERVICES 

Your Mountaineer Card is more than just your photo identification – it is your key to the campus. For more information, please visit the Mountaineer Card Services web page. 

LOGIN 

Login is the system that provides every employee a unique set of credentials for access to various University systems. If you forget your password, you can reset it yourself on the site. 

MYACCESS 

MyAccess is a one-stop employee application portal for WVU employees. Here, you will find announcements about important upcoming dates, deadlines, and events, as well as links to may WVU systems and applications. From this site you can access: 

  • Your own employee records via MyHR, including pay statements and W2s. 
  • Your own leave and your employees’ leave through the WVU Leave Request System, 
  • The WVU Timeclock for recording your start and stop time at work via MyTime, 
  • Your own Timecard and your employees’ Timecards via MyTime, 
  • WVU’s online shopping site, Mountaineer Marketplace, 
  • The MAP Applications Suite for financial data, 
  • …and more! 

ACCESS TO CENTRAL PERSONNEL FILES 

You may review your central personnel file in Talent and Culture Monday through Friday, 8:15 AM to 4:30 PM. You will need to make an appointment with the Records unit and a photo ID will be required in order to access your file. The Records unit will need at least twenty-four (24) hours advance notice to pull your file. While the Records unit will make every attempt to schedule your appointment as soon as possible, other factors (e.g. previously scheduled appointments with other employees) may extend that time frame. 

More details can be found in WVU-HRAP-1.1 Access to Central Personnel Files. For additional information, please visit the Records Management web page, or call (304) 293-4473 and ask for the Records unit. 

RELIGIOUS ACCOMMODATION 

WVU recognizes that some employees may observe religious holidays that are not included in the list of University recognized holidays. Reasonable time off may be granted by your supervisor, if requested and approved in advance. However, please note that operational needs or hardships will be considered when your supervisor determines whether or not to grant your request. 

Additional information, including how to account for your time off from work, can be reviewed in WVU-HR-38 Religious Accommodation Policy. You may also contact Employee Relations at (304) 293-5700 ext. 5 or at EmployeeRelations@mail.wvu.edu.