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Medical Management

Below, you will find basic information regarding various medical management topics. For more information please follow the links provided, or contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu. 

MEDICAL LEAVE

There are several federal and state laws that may overlap and run concurrently with WVU medical leave policies. The Medical Management unit understands that medical leaves of absence can be a confusing process and will strive to make the process as seamless as possible. 

If you are absent from work due to a medical reason for more than five (5) consecutive days, you are required to provide a completed Medical Verification Form to the Medical Management unit. For more information, please visit the Medical Leave web page or contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu.

FAMILY MEDICAL LEAVE ACT (FMLA)

The Family and Medical Leave Act (FMLA) provides qualified employees with up to twelve (12) weeks of unpaid, job-protected leave per year. At WVU, FMLA may be paid or unpaid, contingent upon available leave accruals. 

You may use FMLA for the following reasons: 

  • for the birth and care of a newborn child; 
  • for placement of a child for adoption or foster care; 
  • to care for an immediate family member (spouse, child, or parent) with a serious health condition; or 
  • to take medical leave when you are unable to work because of a serious health condition. 

You will be eligible for FMLA if you have worked at WVU for at least twelve (12) months and at least 1,250 hours over the past twelve (12) months. For additional information on FMLA, or to review the specific information on FMLA for military families, please review WVU-HRAP 2.1 – Family Medical Leave Act (FMLA).

For questions or concerns regarding FMLA, please contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu. 

PARENTAL LEAVE

In order to meet eligibility requirements for Parental Leave, you must have been hired for permanent employment and worked at least twelve (12) consecutive weeks. Parental Leave provides qualified employees up to twelve (12) weeks of unpaid family leave during a twelve (12) month period following exhaustion of all their annual leave. 

Parental Leave may be used for the following reasons: 

  • birth of a son or daughter; 
  • placement of a son or daughter for adoption; or 
  • to provide care of a son, daughter, spouse, parent or dependent (any person who is living with or dependent upon the income of an employee, whether related by blood or not) who has a serious health condition. 

For additional information, please visit the Parental Leave web page or contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu. 

CATASTROPHIC LEAVE

The WVU Catastrophic Leave Program allows eligible employees who are approved for a medical leave and have exhausted all of their own available sick leave, annual leave and other paid time off, the opportunity to apply for participation to receive donations from WVU qualified employees. Once approved, this program makes it possible for an employee to continue receiving pay, if sufficient donations are received. 

For additional information, please visit the Catastrophic Leave web page or contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu. 

MEDICAL SURVEILLANCE PROGRAM

The Medical Surveillance Program is designed to complement the continual efforts to provide a safe and healthy environment for WVU employees, and to ensure that employees appointed to specific positions and responsibilities receive appropriate medical examinations and exposure surveillance. For more information, please visit the Medical Surveillance web page or contact Environmental Health and Safety at (304) 293-3792 or at EHS@mail.wvu.edu. 

DRUG TESTING FOR FTA & FMCSA COVERED EMPLOYEES

West Virginia University complies with the U.S. Department of Transportation requirements relative to drug and alcohol testing for safety sensitive personnel as defined by the Federal Motor Carriers Safety Administration (FMCSA) and Federal Transit Administration (FTA). 

For more information, please review WVU BOG Talent and Culture Rule 3.4 – Drug and Alcohol Testing for FTA and FMCSA Covered Positions, the DOT Drug and Alcohol Testing web page, or feel free to contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu. 

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

Employee and visitor inquiries regarding ADA compliance or concerns should be referred to Ms. Jill Hess, ADA Coordinator, Diversity, Equity and Inclusion. Location, West Virginia University, 1085 Van Voorhis Road, Suite 250 PO Box 6561, Morgantown, WV 26506-6561, Phone: 304-293-5600, e-mail: Jill.Hess@mail.wvu.edu. 

The ADA Coordinator facilities employment accommodations at West Virginia University. The University follows the guidelines of the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, GINA, and current case law. This process is designed to assure that reasonable accommodations are provided as required by law. For more information, please review the ADA Compliance web page. 

WORKERS’ COMPENSATION

Brickstreet Mutual Insurance Company manages Workers’ Compensation Insurance for West Virginia University. If you sustain job related injuries you may be covered by Workers’ Compensation Insurance for wage and/or health care needs. Timely and efficient completion of claims is necessary in order for WVU to assist qualified employees with receipt of their entitled Workers’ Compensation benefits.

For additional information and requirements, please review the Workers’ Compensation web page or contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu. 

MODIFIED RETURN TO WORK PROGRAM

If you are able to return to work following a medical leave, but are unable to perform your full job duties due to your medical condition, you may be considered for the Modified Return to Work Program. This program is designed to allow employees the ability to transition to their full job duties, therefore, job modification are made on a temporary basis. 

For more information, please review the Modified Return to Work Program web page, or feel free to contact Medical Management at (304) 293-5700 ext. 8 or at MedicalManagement@mail.wvu.edu. 

FACULTY & STAFF ASSISTANCE PROGRAM (FSAP)

The WVU Faculty and Staff Assistance Program is a free service offered to employees and their dependents. FSAP is a confidential resource that provides professional staff and a safe place to sort through problems and determine the best resources available to address them. Please visit the Faculty and Staff Assistance Program web page or contact FSAP directly at (304) 293-5590.