All non-essential visits to campus are strongly discouraged. Visitors whose physical
presence is required on campus to perform certain services must follow recommended
CDC and OSHA guidance as well as federal, state and local guidelines.
Compliance by visitors with the University’s COVID-19 policies and procedures also
is required, including but not limited to:
Good hygiene practices, including frequent hand washing
Wearing masks or cloth face coverings while in public spaces
All visits to campus must be coordinated with the appropriate WVU contact (host)
with as much advance notice as possible.
Interviews with Job Candidates – All initial candidate screenings should
occur via telephone or video conference (e.g., Zoom or Microsoft Teams). In-person
interviews should be limited to final candidate pools, with the following guidelines:
Employees should contact their HR partner if they decide to schedule onsite interviews
for final candidate pools.
For onsite interviews with final candidate pools, employees should provide a
“care package,” which includes appropriate PPE, physical distancing guidelines
and interview room etiquette.
Employees should use small interview panels (e.g., one to three people), where
appropriate, to allow adequate physical distancing measures. For larger committees,
employees should encourage attendance via telephone or video conference.
For candidates who provide presentations as part of their onsite interview, employees
should secure access to a room with technology capabilities to enable remote
participation and minimize in-person attendees.
Meals with candidates (as well as campus tours) are allowable in accordance with
WVU, CDC, OSHA and local, state and federal guidelines. However, proper physical
distancing measures should be practiced during any meals with candidates.
Designated interview rooms will be identified in certain facilities to allow
for limited travel and contact once inside the facility and provide appropriate
space for physical distancing measures. These rooms also will be provided with
cleaning wipes, hand sanitizer stations and other regular cleaning measures.
Scheduling of interview rooms may be done via
Employees should encourage candidates to reschedule the interview if they feel
Although it is customary to shake hands with candidates, employees should avoid
doing so and maintain adequate space among interview participants.
Suppliers, Contractors and Vendors – All non-essential visits by suppliers,
contractors and vendors to WVU’s campus are strongly discouraged. Suppliers,
contractors and vendors who are unsure of their company’s presence onsite should
reach out to their University point of contact or the Procurement, Contracting
and Payment Services team at
firstname.lastname@example.org or 304-239-5711. Discussions or interviews for bid proposals
should be conducted via telephone or video conference and continue to follow
procedures outlined by WVU procurement guidelines. Visit the
Procurement, Contracting and Payment Services website for more information.