Guidance for Campus Visitors

All non-essential visits to campus are strongly discouraged. Visitors whose physical presence is required on campus to perform certain services must follow recommended CDC and OSHA guidance as well as federal, state and local guidelines.

Compliance by visitors with the University’s COVID-19 policies and procedures also is required, including but not limited to:

All visits to campus must be coordinated with the appropriate WVU contact (host) with as much advance notice as possible.

The host is responsible for sending the Visitors and Contractors Self-Screening Checklist prior to the visit and asking the visitors to complete the checklist prior to their arrival.

Interviews with Job Candidates – All initial candidate screenings should occur via telephone or video conference (e.g., Zoom or Microsoft Teams). In-person interviews should be limited to final candidate pools, with the following guidelines:

Employees should contact their HR partner if they decide to schedule onsite interviews for final candidate pools.

For onsite interviews with final candidate pools, employees should provide a “care package,” which includes appropriate PPE, physical distancing guidelines and interview room etiquette.

Employees should use small interview panels (e.g., one to three people), where appropriate, to allow adequate physical distancing measures. For larger committees, employees should encourage attendance via telephone or video conference.

For candidates who provide presentations as part of their onsite interview, employees should secure access to a room with technology capabilities to enable remote participation and minimize in-person attendees.

Meals with candidates (as well as campus tours) are allowable in accordance with WVU, CDC, OSHA and local, state and federal guidelines. However, proper physical distancing measures should be practiced during any meals with candidates.

Designated interview rooms will be identified in certain facilities to allow for limited travel and contact once inside the facility and provide appropriate space for physical distancing measures. These rooms also will be provided with cleaning wipes, hand sanitizer stations and other regular cleaning measures. Scheduling of interview rooms may be done via 25Live.

Employees should encourage candidates to reschedule the interview if they feel sick.

Although it is customary to shake hands with candidates, employees should avoid doing so and maintain adequate space among interview participants.

Suppliers, Contractors and Vendors – All non-essential visits by suppliers, contractors and vendors to WVU’s campus are strongly discouraged. Suppliers, contractors and vendors who are unsure of their company’s presence onsite should reach out to their University point of contact or the Procurement, Contracting and Payment Services team at pcps@mail.wvu.edu or 304-239-5711. Discussions or interviews for bid proposals should be conducted via telephone or video conference and continue to follow procedures outlined by WVU procurement guidelines. Visit the Procurement, Contracting and Payment Services website for more information.

Contractors/Construction Workers – Contractors and construction workers engaged in new construction, renovation and capital improvement projects who have been approved to continue work onsite must complete the Visitors and Contractors Self-Screening Checklist and follow WVU’s guidelines for visitors on campus. Contractors and construction workers also should follow the Guidance for the Construction Workforce and other federal, state and local guidelines. Visit the Procurement, Contracting and Payment Services website for more information.