Remind employees to wear a mask or cloth face coverings and other personal protective
equipment specific to their job.
Encourage employees to rigorously practice hand hygiene, cough etiquette, cleanliness
and sanitation.
Provide tissues, hand sanitizer and disposable wipes for commonly touched surfaces
(e.g., copiers, printers, workstations, etc.).
Optimize the workspace to adhere to physical distancing guidelines.
Host meetings online (e.g., Zoom or Microsoft Teams) whenever possible to maintain
physical distancing.
If an employee shows any symptoms of the following symptoms, they should leave
work immediately:
Cough
Shortness of breath or difficulty breathing
Fever
Chills
Repeated shaking with chills
Runny nose or new sinus congestion
Muscle pain
Headache
Sore throat
Fatigue
New gastrointestinal symptoms
New loss of taste or smell
Immediately limit the employee’s contact with other individuals in the
office and on campus. The employee should contact their healthcare provider
for further guidance.
Report any known or potential employee absence due to COVID-19 immediately to your
HR partner to determine next steps and appropriate follow-up.
Allow employees flexibility to consult with their healthcare provider, monitor
symptoms, self-quarantine or self-isolate due to a possible or confirmed COVID-19
diagnosis. Supervisors should work with their
HR partner to determine the best methods to achieve this flexibility.
Advise employees with new or worsening symptoms of illness that they are not permitted
to return to work until:
In the case of an employee who was diagnosed with COVID-19, the individual may
return to work when all three of the following criteria are met. The individual
also may be required to provide a fitness for duty certification from their
healthcare provider:
At least 24 hours have passed since recovery (resolution of fever
without the use of fever-reducing medications.
The individual has improvement in respiratory symptoms (e.g., cough and shortness
of breath).
At least ten days have passed since the individual’s symptoms first appeared.
In the case of an employee who has symptoms that could be COVID-19 and does not
get evaluated by a medical professional or tested for COVID-19, the individual
is assumed to have COVID-19 and may not return to on-campus work until they
have completed the same criteria listed above.
If the employee has symptoms that could be COVID-19 and wants to return to on-campus
work before completing the above criteria, the individual must contact WVU Medical
Management at
medicalmanagement@mail.wvu.edu or 304-293-5700 ext. 8. A fitness for duty
certification from the employee’s healthcare provider may be required.
Instruct all employees with known close contact to a person who is lab-confirmed
to have COVID-19 that they may not return to work on campus until the end of
the 14-day self-quarantine period from the last date of exposure (with an exception
granted for healthcare workers). The individual may work remotely dependent upon
the nature of their work and supervisor guidance.
Discourage employees from sharing desks or equipment with their co-workers and
encourage employees to wipe down desks and equipment between uses.
Encourage employees to maintain office cleanliness through the removal of unnecessary
debris, clean counter spaces and support of cleaning efforts on common surfaces.
Conduct regular check-ins with employees to discuss their challenges, concerns
or questions. Offer support during this transition and contact your HR partner
for any additional assistance in addressing concerns or answering questions.