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On-Campus Work Checklist (Supervisors)

  • Remind employees to wear a mask or cloth face coverings and other personal protective equipment specific to their job.
  • Encourage employees to rigorously practice hand hygiene, cough etiquette, cleanliness and sanitation.
  • Provide tissues, hand sanitizer and disposable wipes for commonly touched surfaces (e.g., copiers, printers, workstations, etc.).
  • Optimize the workspace to adhere to physical distancing guidelines.
  • Host meetings online (e.g., Zoom or Microsoft Teams) whenever possible to maintain physical distancing.
  • If an employee shows any symptoms of the following symptoms, they should leave work immediately:
    • Cough

    • Shortness of breath or difficulty breathing

    • Fever

    • Chills

    • Repeated shaking with chills

    • Runny nose or new sinus congestion

    • Muscle pain

    • Headache

    • Sore throat

    • Fatigue

    • New gastrointestinal symptoms

    • New loss of taste or smell

      Immediately complete the WVU Illness Reporting Form and limit the employee’s contact with other individuals in the office and on campus. The employee should contact their healthcare provider for further guidance.
  • Report any known or potential employee absence due to COVID-19 immediately to your HR partner to determine next steps and appropriate follow-up.
  • Allow employees flexibility to consult with their healthcare provider, monitor symptoms, self-quarantine or self-isolate due to a possible or confirmed COVID-19 diagnosis. Supervisors should work with their HR partner to determine the best methods to achieve this flexibility.
  • Advise employees with new or worsening symptoms of illness that they are not permitted to return to work until:
    • In the case of an employee who was diagnosed with COVID-19, the individual may return to work when all three of the following criteria are met. The individual also may be required to provide a fitness for duty certification from their healthcare provider:
      • At least 24 hours have passed since recovery (resolution of fever without the use of fever-reducing medications.

      • The individual has improvement in respiratory symptoms (e.g., cough and shortness of breath).

      • At least ten days have passed since the individual’s symptoms first appeared.

    • In the case of an employee who has symptoms that could be COVID-19 and does not get evaluated by a medical professional or tested for COVID-19, the individual is assumed to have COVID-19 and may not return to on-campus work until they have completed the same criteria listed above.
  • If the employee has symptoms that could be COVID-19 and wants to return to on-campus work before completing the above criteria, the individual must contact WVU Medical Management at medicalmanagement@mail.wvu.edu or 304-293-5700 ext. 8. A fitness for duty certification from the employee’s healthcare provider may be required.
  • Instruct all employees with known close contact to a person who is lab-confirmed to have COVID-19 that they may not return to work on campus until the end of the 14-day self-quarantine period from the last date of exposure (with an exception granted for healthcare workers). The individual may work remotely dependent upon the nature of their work and supervisor guidance.
  • Discourage employees from sharing desks or equipment with their co-workers and encourage employees to wipe down desks and equipment between uses.
  • Encourage employees to maintain office cleanliness through the removal of unnecessary debris, clean counter spaces and support of cleaning efforts on common surfaces.
  • Conduct regular check-ins with employees to discuss their challenges, concerns or questions. Offer support during this transition and contact your HR partner for any additional assistance in addressing concerns or answering questions.